10 collaboration tools that will change your routine for the better!
Over the past months, many corporations have been forced to carry out their activities remotely, which required a series of restructuring in several sectors. An example of these changes are the increasing need for investments in day-to-day collaboration tools, especially the ones that help to manage large teams.
For those who do not know, these are tools that facilitate the management and coordination of teams in a business. Some are used to share and organize important data in a fast way, others allow simple and effective communication, even between very distant team members. Regardless of your business, it is always useful to consider some of these tools.
If you are looking for options to optimize your routine, especially while working remotely, here are 10 recommendations for collaboration tools that will definitely help you a lot. Check them out!
One of the most used tools to ensure the contact of professionals working remotely, Slack is a program for sharing messages, files and the like, that focus on a more efficient daily communication. It is practical and can be used instantly.
Firstly, you need to create a channel on Slack that will generate a link. Next, all you need to do is share this link with other users of the tool and they can join you in the same channel. It is a simple and practical way to divide your team into groups and to speed the communication.
If you work with design or need to create a web page with different types of content, this is the ideal collaboration tool for you. The Invision was created specially for this audience, it is great for creating prototypes in a short time.
Its features are not only limited to this public. It is useful to make prototypes of any web content, being used by marketing teams and testing different versions of a page, comparing which one has the best results.
3. Google Keep
Provides tasks list that can be followed up, marked as completed and managed as necessary, very useful for any project. Google Keep is one of the best options to do this type of control within your company, it is available for browser, Androids and iOS devices.
Its main benefit, in addition to facilitating tasks allocation and tasks management within your team, is that it can also be integrated with other Google tools. If you and your team are already familiarized with some of these resources, you can take advantage of Keep quite easily.
The Kambam board is a well-matured tool used to manage tasks in a large team. Trello is a digital way to adopt this technique in your business. Once you have mastered it, you can use it in any and all projects.
Inside Trello you create cards for each task you need to complete, which contains all details, you can include texts, images, links, checklists, due dates. This card is moved between columns, according to its stage of progress (completed, in progress, not started). That way, everyone has access to the current project progress, has already been done and what needs to be started.
In projects where creativity is more important, it is important to be able to “spread” your ideas and materials in the same place and look at them at the same time. That is what Mural is for, one of the best collaboration tools for designers and artists.
As it would be with a physical mural, in this one, they place links, articles, Post-its with ideas, that can be moved around and organized by the team. It facilitates the brainstorming process, necessary to create new ideas and contribute to your final product.
6. Go Visually
Feedback is really important for designers, as it allows them to have better results in relation to what was asked for them. However, it can be difficult for someone to show to express or place comments on what has been done. At this point, GoVisually is quite useful.
With this tool, someone can leave a note or comment inside any project, using different colours and formats to indicate exactly what is wrong. This avoids those messy emails or excessively long meetings just to make a small correction.
Mind maps are among the best collaboration tools for any project, as they allow the organization of ideas and data according to their relevance. However, it might be difficult to share it with the entire team, and that gets everyone’s input.
That is where MindMeister comes in! With this tool you can create mind maps that involve the whole team, helping to organize ideas and leaving everything in the same plane. Excellent for creative meetings and planning.
If you are looking for a robust and with confirmed quality project management software, then Basecamp is ideal for your job. Originally, it was created with the intention of being an alternative to the most complicated management tools that were available on the market at that time.
With Basecamp, it is possible to make to-do lists, share files, create a wiki, exchange messages, among other useful features for your project.
Another collaboration tool for designers that need to organize their tasks and get feedback. Cage’s functionality is to allow the creation of contextualized comments within a project, which are associated with specific locations, in addition to creating tasks, lists and a file approval system.
Internal communication is indispensable in a corporation. To control data, imMail is the best option! With imMail you create an internal communication platform for your company, to which only your employees have access. It has also a message audit function, dramatically reducing the chances of leaking sensitive information.
With these suggestions for collaboration tools you already have some options to follow to optimize your company’s remote work. Just try some of these options and see which ones best fit your demands.
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